AGM 2023: A Review of the Year followed by Social
Notice: 2023 Sustainable St Albans Annual General Meeting
Date and time: 7:30pm, Wednesday 6 December
Venue: Harpenden Town Council Chamber, Leyton Road, Harpenden AL5 2LX.
Come and join us by reserving your free place.
Introduction
Sustainable St Albans, a Charitable Incorporated Organisation, with registered number 1173118, is holding its Annual General Meeting (AGM).
Two trustees, Helen Burridge and Sarah Gataora, are standing down at the AGM.
Helen has been a trustee since 27 January 2021 and has led our communications strategy and work, including a very substantial upgrade to our website. Sarah has also been a trustee since 27 January 2021 and has been the lead trustee on our Open Food Gardens project and the chair of the trustees’ project meetings.
The other trustees would like to say a huge and formal thank you, on behalf of the charity, to both Helen and Sarah for everything that they have done for Sustainable St Albans.
The AGM content will be as follows, but will not necessarily be taken in this order
Agenda – Formal business
- Trustee re-elections
Under the charity’s constitution, one third of the trustees (to the nearest whole number) must retire each year.
In addition to Helen and Sarah, Ruth Montague James, Laura Grenier and Duncan Gibbons are required by the constitution to retire as they were appointed by the trustees, on 15 December 2022, 18 May 2023, and 21 September 2023 respectively.
Accordingly, no trustee is required to retire by rotation.
Ruth, Laura and Duncan are willing to continue to act as trustees and therefore
Resolutions will be proposed that each of
- Ruth Montague James,
- Laura Grenier and
- Duncan Gibbons
be elected by the members as a Trustee
- Presentation of the annual accounts
Although there is no constitutional requirement for the members to adopt or approve the annual accounts, the meeting will include a presentation of the key features of our annual financial report.
The accounts have an unqualified report from the Independent Examiner.
Copies of the accounts are available to view here.
Agenda – Informal business
- Review of the year
An update on our current and recent activities
- Trustee “Question Time”
Open forum for members and others present
- Informal social time
Appointment of proxies
A member of Sustainable St Albans may appoint a proxy to attend the AGM and to cast their votes on the above resolutions or on any proposal to adjourn the meeting. A member wishing to appoint a proxy may do so by completing and returning this Proxy Notice. Full instructions on the appointment of a proxy are given on the notice; completed proxy notices must be returned to the trustees by email ( trustees@sustainablestalbans.org ) before 5pm on 5 December 2023 to be valid.
AGM 2022: Energy and Insulation and a Review of the Year
Notice: 2022 Sustainable St Albans AGM
Date: 7:30pm on Tuesday 6 December at Friends Meeting House, 7 Upper Lattimore Road, St Albans AL1 3UD. Registration is via Eventbrite.
Introduction
Come and join us for our fifth AGM for an update on our activities during the past financial year and a look at what the next year holds for the District.
Sustainable St Albans, a Charitable Incorporated Organisation, with registered number 1173118, is holding its Annual General Meeting (AGM).
Two trustees, Dan Fletcher and Catherine Ross, are retiring at the AGM.
Dan was a founding trustee but is standing down because he is leaving the District. Dan has placed his professional fundraising skills at our disposal throughout, helping to ensure that we have the financial wherewithal to carry out our work, and most recently has been chairing the events group and the trustees’ governance meetings.
Catherine was one of the founding trustees and before that she was for a long time a member of the steering group of our predecessor organisation, Transition St Albans. Catherine is standing down in the spirit of renewal. She has been central to much of our work and has made a prodigious contribution to the charity, perhaps most importantly as chair of the organising committee of the first four Sustainability Festivals. She has most recently been chairing the trustees’ projects meetings and representing us in our various interactions with the Council.
The other trustees would like to say a huge and formal thank you to both Dan and Catherine on behalf of the charity.
The AGM content will be as follows, but will not necessarily be taken in this order
Agenda
- Trustee re-elections
Under the charity’s constitution, one third of the trustees (to the nearest whole number) must retire each year. In addition to Dan and Catherine, Peter Block is retiring. Peter is required by the constitution to stand down as he was appointed by the trustees, after the last AGM, on 10 January 2022.
Accordingly, no trustee is required to retire by rotation.
A resolution will be proposed that Peter Block be re-elected as a Trustee
- Presentation of the annual accounts
Although there is no constitutional requirement for the members to adopt or approve the annual accounts, the meeting will include a presentation of the key features of our annual financial report.
The accounts have an unqualified report from the Independent Examiner.
Copies of the accounts are available here.
Agenda – Informal business
- Review of the “year”
An update on our current and recent activities
- Guest speaker – Judith Leary-Joyce
Judith used her first hand experience of improving the energy efficiency and sustainability of her Victorian home to publish a book “Beginners Guide to Eco Renovation: Understand the Basics and the Best Questions to Ask”. We are pleased to welcome her to share her learnings with the community.
- Trustee question time
Appointment of proxies
A member of Sustainable St Albans may appoint a proxy to attend the AGM and to cast their votes on the above resolutions or on any proposal to adjourn the meeting. A member wishing to appoint a proxy may do so by completing and returning the Proxy Notice here . Full instructions on the appointment of a proxy are given on the notice; completed proxy notices must be returned to the trustees by email (trustees@sustainablestalbans.org) before 5pm on 5 December 2022 to be valid.
See information about membership and forms for joining as a member here
AGM 2021 Good COP? Bad COP? What next for our District?
Notice: 2021 Sustainable St Albans AGM
Date: 7:30pm on Tuesday 2 December at The Plough & Harrow, 88 Southdown Road, Harpenden AL5 . Register to attend via EventBrite.
Introduction
Come and join us for our fourth AGM and our first hybrid AGM! An update on our activities during the past financial year and a look at what the next year holds for the district in the wake of the COP26 Climate Talks.
Sustainable St Albans, is a Charitable Incorporated Organisation, with registered number 1173118.
Agenda
- Review of the year
- A quick update on our main projects and programmes.
- Presentation of accounts
- Please see accounts attached in the Sustainable St Albans Annual report and financial statements for the year ended 31 March 2021.
- Trustee re-elections
- Under our constitution, one third of the trustees (to the nearest whole number) must stand for re-election each year.
- A resolution will be proposed that Jack Easton be re-elected as a Trustee
- A resolution will be proposed that Helen Burridge be elected as a Trustee
- A resolution will be proposed that Sarah Gatora be elected as a Trustee
- A resolution will be proposed that Jill Watson be elected as a Trustee.
- Good COP? Bad COP? What next for our district?
- We will spend the main part of the meeting talking about the immediate outcomes of the COP26 Climate Talks and what it means for our District.
- Will Tucker, local district councillor, will recount his COP26 experiences, where he led the Wellcome Trust delegation
- We will hear from our new Community Engagement officer Sarah Kersey about plans for 2022.
- We will focus on the actions we can all take to respond to the climate and nature crisis.
Appointment of proxies
A member of Sustainable St Albans may appoint a proxy to attend the AGM and to cast their votes on the above resolutions or on any proposal to adjourn the meeting. A member wishing to appoint a proxy may do so by completing and returning the Proxy notice 2021 AGM here .
Full instructions on the appointment of a proxy are given on the notice; completed proxy notices must be returned to the trustees before 5pm on 1 December 2021 to be valid.
See information about membership and forms for joining as a member here
AGM 2020
Notice: 2020 Sustainable St Albans AGM
Date: 7:30pm on Tuesday 8 December 2020 via Zoom. Register to attend via EventBrite.
Introduction
Come and join us for an online AGM. An hour’s update on our past year’s activities with a finale of young St Albans district residents explaining what the climate crisis means to them.
Sustainable St Albans, a Charitable Incorporated Organisation, with registered number 1173118, is holding its third AGM.
Agenda
- Review of the year
A series of short reports, including some video recordings, of our main projects and activities between April 2019 and March 2020.
2. Presentation of the accounts
Please see accounts attached in the Sustainable St Albans Annual report and financial statements for the year ended 31 March 2020.
3. Trustee re-elections
Under the charity’s constitution, one third of the trustees (to the nearest whole number) must stand for re-election each year.
- A resolution will be proposed that Catherine Ross be re-elected as a Trustee
- A resolution will be proposed that Lesley Flowers be re-elected as a Trustee
4. The last nine months – the impact of COVID-19
Our AGM is different this year, as are many things. A quick update on how SSA has responded to the crisis.
5. Ten years to 2030 and counting
A series of short videos from young people from the district about what the climate crisis means for them. A call to action.
Appointment of proxies
A member of Sustainable St Albans may appoint a proxy to attend the AGM and to cast their votes on the above resolutions or on any proposal to adjourn the meeting. A member wishing to appoint a proxy may do so by completing and returning the Proxy notice 2020 AGM here .
Full instructions on the appointment of a proxy are given on the notice; completed proxy notices must be returned to the trustees before 5pm on 7 December 2020 to be valid.
See information about membership and forms for joining as a member here
AGM 2019
Notice: 2019 Sustainable St Albans AGM
Date: 7pm Thursday 19th Sept 2019 at Abbey Theatre, Club Room, Westminster Lodge, Holywell Hill, St Albans AL1 2DL
Introduction
Come and join us for an evening of conversation, networking, speakers and refreshments – we’d love to see you! Refreshments available from 7pm.
Sustainable St Albans, a Charitable Incorporated Organisation, with registered number 1173118, is holding its second AGM.
Sustainable St Albans (the charity) is the successor organisation to Transition St Albans (TSA, or the association). TSA continues to exist alongside the charity, with TSA winding down and completing its activities and the charity taking responsibility only for activities that have commenced in their entirety since January 2018. The year to 31 March 2019 is therefore the first full year of activity for the charity.
Those of the founding trustees of the charity that remain were previously and are still the “steering group” of the association. The steering group has the authority and intention to dissolve TSA as soon as is reasonably possible. Any residual assets will be transferred to the charity, but, for practical purposes, TSA funds continue to be applied to activities that take place during this period of parallel existence.
The TSA AGM will be held immediately before the Sustainable St Albans AGM; the Sustainable St Albans AGM will comprise the main purpose of the evening.
Agenda
- Review of the year
This will address the period since our last AGM, in September 2018.
- Presentation of the accounts
Please see accounts attached in the Sustainable St Albans Annual report and financial statements for the year ended 31 March 2019 SSA Annual Revew 2018-19 FINAL
- Trustee re-elections
Under the charity’s constitution, one third of the trustees (to the nearest whole number) must stand for re-election each year.
- A resolution will be proposed that Daniel Fletcher be re-elected as a Trustee
- A resolution will be proposed that Gail Jackson be re-elected as a Trustee
- Talk
There will be a talk on sustainable buildings, and in particular on the principles and practicalities of Passivhaus buildings for domestic and public use.
Appointment of proxies
A member of Sustainable St Albans may appoint a proxy to attend the AGM and to cast their votes on the above resolutions or on any proposal to adjourn the meeting. A member wishing to appoint a proxy may do so by completing and returning the Proxy notice 2019 AGM here .
Full instructions on the appointment of a proxy are given on the notice; completed proxy notices must be returned to the trustees before 5pm on 18 September to be valid.
Membership –
See information and forms here
AGM 2018
We are holding the first AGM for Sustainable St Albans at 7:30pm on 12 September at Marlborough Road Methodist Church Hall, St Albans AL1 3AQ. The Sustainable St Albans charity was formed from a community group, Transition St Albans (TSA). Although TSA is no longer active, its constitution requires us to hold an AGM until it is fully wound up, and this will also take place on 12 September immediately before the Sustainable St Albans AGM.
To view the respective Annual Report and Accounts, please click the links below.
Sustainable St Albans Annual Report and Accounts 2018
Transition St Albans Annual Report and Accounts 2018
If you are a member and want to vote but cannot be at the meeting you can use this Proxy voting form.
Sustainable St Albans is holding its first AGM! We would love to see you – speaker, refreshments, and networking!
Agenda
1. Review of the year
2. Presentation of the accounts
Copies of the accounts are available in the Governance section of our website at https://sustainablestalbans.org/agm/
3. Trustee elections
4. Guest speaker – Sustainability in Cities around the UK
We are pleased to welcome Dr Alina Congreve, of Climate KIC and previously the University of Hertfordshire, who will give context to our work and ambition by giving a presentation on sustainability activities taking place in other cities around the UK.